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Using TherapyFuel Scribe to Generate a Progress Note

With TherapyFuel Scribe enabled, a complete transcript of your session is automatically generated so you can focus on what truly matters—your clients. Whether your session is conducted through TherapyNotes Telehealth or in person, TherapyFuel Scribe can streamline your workflow and support progress note creation using the session transcript. This means more time for your clients and less time spent documenting.

Role Required: Clinician, Supervisor, Intern

Telehealth Sessions

  • Start a Telehealth session. To learn more about Starting a Telehealth Session, visit our help center.
  • Once both you and your client have joined the TherapyNotes Telehealth session, a TherapyFuel Scribe button will appear at the bottom of your screen. When hovering over the Scribe button, you’ll see a “Start Scribe” tooltip.
Note: Recording is off by default.

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  • Enable the recording by clicking Start Scribe. 
Note: The recording must be at least 8 minutes long for a transcript to be generated.
  • Conduct your session as usual. When your session has finished, click Leave Session to stop recording and end your telehealth call. When finished, click Leave Session to end it.
  • The transcript processing can take up to 5 minutes. No action is needed from you - TherapyFuel handles this for you.

In-Person Sessions

  • Open the appointment from Home, Scheduling, or To-Do list tab.
  • Click Start TherapyFuel Scribe.

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Quick Tip: Depending on your browser, you may need to grant microphone access.
  • TherapyFuel Scribe will be paused by default. Click Start Scribe to begin recording.

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Note: The session must be at least 8 minutes long for a transcript to be processed.
  • Conduct your session as usual. When your session has finished, click End Scribe to stop recording.
  • TherapyFuel will process the transcript within 5 minutes, no action is required.

Using the Transcript to Generate a Progress Note

  • Open the associated progress note.
  • Toggle Use TherapyFuel to expand the TherapyFuel banner.
  • Confirm or update the Treatment Approach.
  • When the transcript is ready, you’ll see an indication that it can be used for note generation.
  • Once the transcript is ready, it will be marked as available for note generation. The transcript timestamp reflects the date and time the transcript was created, which is immediately after the session is complete.

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Note: If the transcript doesn’t meet quality standards, you’ll receive a notification and can manually enter the Session Summary instead.
  • Fill out the remaining non-SOAP fields.
  • Click Generate Note to populate the SOAP fields using TherapyFuel automatically.

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  • Once your note has been generated, review it for accuracy and make any adjustments as necessary.
  • Sign your note once reviewed.

 

TherapyFuel Scribe FAQs

Is there a TherapyFuel AI consent form I can send to my clients?

Yes! A Consent for Use of Artificial Intelligence form is available in the Library > Portal Forms section. You can customize and share this form with clients via their TherapyPortal account. To learn more about the consent form, read our help article.

Can I see a copy of the session transcript?

Not at this time. Viewing transcripts is currently not supported but may be added to a future release.

Are transcripts saved permanently?

No. Transcripts are deleted once the SOAP note is signed or after 30 days if the note remains unsigned.

 

For more information about TherapyFuel, visit the TherapyFuel Overview or our FAQs.