With TherapyFuel Scribe enabled, a complete transcript of your session is automatically generated so you can focus on what truly matters—your clients. Whether your session is conducted through TherapyNotes Telehealth or in person, TherapyFuel Scribe can streamline your workflow and support progress note creation using the session transcript. This means more time for your clients and less time spent documenting.
Telehealth Sessions
- Start a Telehealth session. To learn more about Starting a Telehealth Session, visit our help center.
- Once both you and your client have joined the TherapyNotes Telehealth session, a TherapyFuel Scribe button will appear at the bottom of your screen. When hovering over the Scribe button, you’ll see a “Start Scribe” tooltip.
- Enable the recording by clicking Start Scribe.
- Conduct your session as usual. When your session has finished, click Leave Session to stop recording and end your telehealth call. When finished, click Leave Session to end it.
- The transcript processing can take up to 5 minutes. No action is needed from you - TherapyFuel handles this for you.
In-Person Sessions
- Open the appointment from Home, Scheduling, or To-Do list tab.
- Click Start TherapyFuel Scribe.
- TherapyFuel Scribe will be paused by default. Click Start Scribe to begin recording.
- Conduct your session as usual. When your session has finished, click End Scribe to stop recording.
- TherapyFuel will process the transcript within 5 minutes, no action is required.
Using the Transcript to Generate a Progress Note
- Open the associated progress note.
- Toggle Use TherapyFuel to expand the TherapyFuel banner.
- Confirm or update the Treatment Approach.
- You may see status updates that reflect the progress of your transcription. These updates help explain whether the transcript is ready for use, still being processed, or has not met the minimum requirements.
- Transcript did not meet the minimum requirements - To generate a progress note with a transcript with TherapyFuel Scribe, your transcribed session must be longer than eight minutes. If this message appears, you must use the Generate a Progress Note from Summary feature instead.
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- Session still in progress. Transcript not yet available. - A transcript isn't generated while your session is still in progress. The transcript will become available once the session has ended.
- Rendering in progress. Transcript is not yet available. - The transcript is still rendering and isn't available for use yet. Transcripts may take up to 5 minutes to finish processing after the end of the session. You can refresh the page to check for status updates.
- Use TherapyFuel Scribe transcript from {transcript date/time} - Once the transcript is ready, it will be marked as available for note generation. The transcript timestamp reflects the date and time the transcript was created, which is immediately after the session is complete.
- Fill out the remaining non-SOAP fields.
- Click Generate Note to populate the SOAP fields using TherapyFuel automatically.
- Once your note has been generated, review it for accuracy and make any adjustments as necessary.
- Sign your note once reviewed.
TherapyFuel Scribe FAQs
Is there a TherapyFuel AI consent form I can send to my clients?
Yes! A Consent for Use of Artificial Intelligence form is available in the Library > Portal Forms section. You can customize and share this form with clients via their TherapyPortal account. To learn more about the consent form, read our help article.
Can I see a copy of the session transcript?
Not at this time. Viewing transcripts is currently not supported but may be added to a future release.
Are transcripts saved permanently?
No. Transcripts are deleted once the SOAP note is signed or after 30 days if the note remains unsigned.
For more information about TherapyFuel, visit the TherapyFuel Overview or our FAQs.