To help eliminate the need for a separate file repository, TherapyNotes allows you to electronically share and store practice-wide documents such as service agreements and blank forms in your practice's Library. Any document uploaded to the Library is available to all users in the practice, and eligible documents may be shared with clients on TherapyPortal. For more information, read Share Documents With Clients on TherapyPortal.
There is no additional charge for document storage and no limit on how many documents you can upload. All files uploaded to TherapyNotes are encrypted, and all file uploads, views, downloads, and updates are recorded in the activity log.
To prepare your documents for upload:
- If you have the physical document, scan the document to create a digital file.
- Ensure the file size of the document is below 25MB.
To upload a practice-wide document:
- Click Library
- Make sure you are on the Library Files tab.
- Click the Upload File button.
Document Name: Enter a name for your document. Remember that this name will be visible to all practice users.
Description: Enter a description for your document, if desired.
Date: The current date is automatically populated. However, you can enter a different date for the document.
Portal: Choose Disabled if you want the document available in the library only to staff. Choose Enabled if to make the document available for sharing through the client portal. If you choose Enabled, you can also choose Patient Response and Access. If you choose Always Available, you must choose Patient Response:
Patient Response: If Enabled is selected, choose which actions a client is required to take when they receive this document from your practice. To request an electronic signature for the document when it is shared with clients, select E-sign. To request that your client complete the document and send it back to you through the portal, select Upload. If clients simply need to review this document and take no further action, then leave both of these checkboxes blank.
Access: If Enabled is selected, choose who can access this document when it has been shared with a client through the portal. Options are Administrative and Clinical.
- Click the Add Document button to save the document.