Client Not Appearing in Waiting Room
If your client states they are in your waiting room but you are unable to see them, please try the following troubleshooting options:
- Give it a moment: Before refreshing the page or trying other troubleshooting steps, wait at least one full minute. Sometimes the system may take a bit longer to respond, and a short pause can allow everything to catch up and resolve on its own.
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Refresh your browser: If waiting doesn’t resolve this occurrence, refresh your browser and wait 30 seconds. If that doesn’t work, try another refresh and wait.
Use a Compatible Web Browser
For the best experience with TherapyNotes Telehealth, be sure that you're using the latest version of Google Chrome, Microsoft Edge, Apple Safari, or Mozilla Firefox.
Telehealth does not support any version of Internet Explorer. Instead, for Windows users, we recommend using Edge, the newest Microsoft browser bundled with Windows 10, or Chrome.
On iPad and iPhone, Safari must be used to participate in telehealth calls; third-party browsers are not supported.
Updating to the latest browser often requires that you have the most up-to-date version of your operating system, too. Here's how to check for updates:
- On a Windows computer: Click the Start button Settings Update & Security. Allow Windows to check for available updates, then click the Download button.
- On an Apple Mac and MacBook: Click the Apple menu System Preferences Software Update. If updates are available, click the Update Now button.
- On Apple iPad and iPhone: Plug in your device and connect to Wi-Fi. Open the Settings app. Tap General Software Update. If an update is available, tap Download and Install.
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On an Android device: Plug in your device and connect to Wi-Fi. Open the Settings app. Tap System Advanced System update. If an update is available, follow the prompts on screen.
Check Your Internet Connection
You can check the speed and performance of your Internet connection using FAST.com. For the best quality audio and video, your download and upload rates should be 1.5 Mbps or higher. A high latency (50 ms, unloaded), which refers to the responsiveness of your connection, could be problematic for your video call. Your unloaded and loaded latency should be similar for the best performance; a significantly higher loaded latency means that the quality of your call may suffer when your network is experiencing traffic, such as multiple people trying to download content or browse the web on the same Wi-Fi network.
If your download and upload rates aren't optimal, try these tips to improve your connection:
- Avoid using cellular data. If you're using a phone or a cellular-enabled tablet for your telehealth session, make sure that you're connected to your local Wi-Fi network instead of cellular data. On most devices, you'll see a Wi-Fi icon at the top of your screen when you're connected to Wi-Fi. Your Wi-Fi network will typically offer better performance than cellular data, and this will also prevent you from exceeding the limit of your data plan.
- Adjust the placement of your router. For the best performance, your router should be elevated and close to the device you're using with as few physical barriers between them as possible. Things like walls and floors can block Wi-Fi signals.
- Connect via Ethernet. To maximize performance, try connecting your device directly to your router using an Ethernet cable. Because this forms a direct connection between your device and router, an Ethernet connection is not degraded by the same obstacles that can block Wi-Fi signals.
- Limit the number of devices connected to Wi-Fi. If you share Wi-Fi with other members of your household, ask them to disconnect during your sessions. Additional devices that are streaming videos or chats simultaneously may cause issues with the quality of your video calls. A wired connection to your device or theirs will reduce the burden on your Wi-Fi network.
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Contact your Internet service provider. If you're still having trouble maintaining a fast, reliable connection, contact your ISP (typically Comcast or Verizon) to verify that you're getting the speeds that you're paying for. Your ISP may be able to help you troubleshoot issues with your specific network.
Viewing Network Status in Telehealth
Clinicians and clients can monitor the status of their network connection during a telehealth call by selecting the network icon at the top left of the telehealth call.
Network Tab Overview
The Network tab provides real-time updates on the stability of your connection. This includes:
- Network Status: Indicates whether the connection is Stable, Slow, or Unstable.
- Internet Details: Displays information about your internet connection, like bandwidth and packet loss.
If the network is unstable for the clinician or the client, the affected user’s video will automatically turn off to prioritize the audio stream, ensuring your conversation remains clear and uninterrupted.
Below are examples of views of both stable and unstable networks:
After your session ends, you may see a banner prompting you to rate the session and share feedback. If you indicate experiencing connection issues, you can include additional details to help us improve Telehealth.
Close Unnecessary Software
Every program running on your device requires some of your device's limited processing power. You can ensure that your device is able to devote the resources necessary to maintain consistent quality in your telehealth session by closing any applications or browser tabs that you don't need right now.