While your state may have their own requirements for medical record retention, the HIPAA administrative simplification rules mandate that a covered entity must retain required medical documentation for six years from the date of its creation or the date when it was last in effect. By retaining these records, a client’s medical history can be made accessible to other healthcare professionals and healthcare providers have access to supporting documentation, should they be involved in court action.
To help you maintain secure medical records, TherapyNotes offers a long-term data storage option for clinicians who no longer need to use their TherapyNotes account, such as those who are retiring, closing their practice, or entering a new occupation. Our long-term data storage option allows you to access and view all of your medical records for a $60 annual storage fee. While you will not be able to make any changes to your records while in storage mode, your storage-only TherapyNotes account is still protected by the same physical and technical safeguards that we employ to protect active accounts.
To move your TherapyNotes account to storage, please contact us.