TherapyNotes supports the ability to sync your TherapyNotes calendar to an external device (such as an iPhone, Android smart phone, or tablet), calendar software (such as Outlook or iCal), and Google Calendar. This allows users to view their TherapyNotes calendar on-the-go from the synced device.
Practice Administrators and Schedulers can sync each Clinician's calendar separately, as well as the practice-wide calendar.
Note: For security purposes, any changes made on the calendar within the external device/calendar software does not sync back into TherapyNotes. If a user wants to add, delete, or modify anything in the TherapyNotes calendar, they must log in to TherapyNotes.com and made the changes under the SCHEDULING tab.
How to Sync Your Calendar
- Click the User Icon > Settings > "Sync Calendars with Other Applications"
Follow the instructions under the "Program- and Device-Specific Instructions" section at the bottom of the page or listed below.
Outlook 2007 and Later
Click the calendar link provided on User Icon > Settings > "Sync Your Calendar With Other Applications". Outlook will automatically recognize that you have clicked a link to a calendar file, and will prompt you to load the calendar and subscribe to updates. Allow Outlook to load the calendar, and confirm that you want to subscribe to updates.
Copy the calendar link provided on User Icon > Settings > "Sync Your Calendar With Other Applications". Follow these instructions from Google to add your TherapyNotes calendar to Google Calendar using the calendar link.
iPhone and other Apple Devices
To subscribe to your TherapyNotes calendar on your iPhone, you simply need to visit the calendar link, provided on User Icon > Settings > "Sync Your Calendar With Other Applications", in the web browser on your iPhone. You can log into TherapyNotes on your iPhone, come to this page, and then click the calendar link. Your iPhone will then ask you to confirm your subscription to this calendar.
You can also email the link to yourself, and then load the email on your iPhone and click the link.
Alternatively, you can open Settings and select "Mail, Contacts, and Calendars". Then choose "Add Account..." and select "Other", then select "Add Subscribed Calendar". In the "Server" field, type in the calendar link that appears above.
Android devices load their calendar information through Google Calendar. Please follow the Google Calendar instructions to add your TherapyNotes calendar to your Google Calendar account, and it will sync to your Android device with your other Google Calendar appointments.
Reset or Disable Synced Calendar
To reset or disable access to the synced calendar, click the gray "Reset Access" or "Disable Access" button.
The webcal link is all you need to gain access to view the calendar. If you feel the link has been compromised, simply click the "Reset Access" button to generate new links. All applications and smart phones already synced will need to be re-synced. Click "Disable Access" any time to disable this feature entirely.
You can only view the calendar through this feature. To update your schedule you must log in to TherapyNotes.com.
Since you'll frequently use this feature from your mobile device while not in the office, this feature is not restricted by any network restrictions you have in place for accessing TherapyNotes.
Although security has been considered carefully, only patient initials are displayed in the calendar since this feature is not quite as secure as the rest of the site.